The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:10 PM on Thursday, July 26, 2001, in Room 204 at the Clairemont Covenant Church. Those in attendance were John Preovolos, David Coppa, Vice President; Judy Harpur, Secretary; Margaret Wood, Treasurer; Jane
Gentry, Player Agent; Olivia Rodriquez, 2A Rep; Lenny Gemar, Webmaster; Claire Gemar, Snack Bar Coordinator; Jeff Price, Coach.

MINUTES
The minutes from the June board meeting were read.
Margaret made a motion to approve, Olivia seconded.
Motion carried.

TREASURER'S REPORT
Balance in account = approx. $5400.00, but a check for
$1700.00 will be written this week.

PRESIDENT'S REPORT

Car washes not allowed by city because our fields,
etc., are on city property.
See attached "Notes from 2001 Registration and
Season," input from all staff would be appreciated.

VICE PRESIDENT'S REPORT
Fall Super Sox - Teams selected by Aug. 3; 2 teams in
some divisions; need 4A staff; games start Sept. 8.

PLAYER AGENT'S REPORT
Olivia new player agent as of August 1, 1001.

COMMITTEE REPORTS

Fields - John will check on getting area behind Fld. 4
improved.
Website - On-line reg. forms in process; discussion as
to what to include on forms; better to mail in checks
or bring in person than to pay on-line.

NEW BUSINESS
Matching Funds Projests - Suggestions: Another new
ice machine; permanent bleacher covers; extended
dugouts, enlarge 1A field.

CALENDAR UPDATE - Next board meeting will be Thurs.,
Aug 30, 2001, at 6:00 PM at The Boll Weevil Restaurant
on Clairemont Mesa Blvd.

Meeting adjourned at 9:10 PM.
Judy Harpur, Secretary

The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:45
PM on Monday, June 18, 2001, in Room 204 at the
Clairemont Covenant Church. Those in attendance were
John Preovolos, David Coppa, Vice President; Judy
Harpur, Secretary; Margaret Wood, Treasurer; Karin
Felkins, Safety Director; Harriet Preovolos, 4A Rep;
Lenny Gemar, Webmaster.

MINUTES
The minutes from the May board meeting were read.
Harriet made a motion to approve, David seconded.
Motion carried.

TREASURER'S REPORT
Balance in account = approx. $6500.00

PRESIDENT'S REPORT
New Board of Directors info to be sent to National.

VICE PRESIDENT'S REPORT
Winter Ball - Large number of sign-ups in each
division.

PLAYER AGENT'S REPORT
None.

COMMITTEE REPORTS

Fields - Much accomplished in readiness for All Star
tourney.
Snack Bar - Harriet, Donna Puente, Claire Gemar have
oranized food, etc. for tourney.
Website - Now possible to register & pay on-line.
Will discuss next mtg.

NEW BUSINESS

Ashley Janke Memorial Fund - Funds to be disbursed
directly to mortuary or headstone company.
Dick Lord Fees from LCS - Margaret mailed $105.00
All Star Tournament Preparations - Still need tarps &
scorebooks; Jeff Price, Tournament Director, now will
be coaching, so maybe someone else should replace him
as director?

CALENDAR UPDATE - Next board meeting will be Mon.,
July 30, 2001, at 7:00 PM.

Meeting adjourned at 9:00 PM.
Judy Harpur, Secretary

The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:05
PM on Monday, May 21, 2001, in Room 204 at the
Clairemont Covenant Church. Those in attendance were
John Preovolos, David Coppa, Vice President; Judy
Harpur, Secretary; Margaret Wood, Treasurer; Jane
Gentry, Player Agent; Karin Felkins, Safety Director;
Harriet Preovolos, 4A Rep; Christy Moore, 3A Rep;
Olivia Rodriguez, 2A Rep; Jeff Price, Tournament
Director; Jason Moore, Coach.

MINUTES
The minutes from the April board meeting were read.
Christy made a motion to approve, Harriet seconded.
Motion carried.

TREASURER'S REPORT
Trying to balance checkbook.

PRESIDENT'S REPORT
Matching funds - Ice Machine is finally here!

VICE PRESIDENT'S REPORT

Playoff Games - most have been scheduled, but a couple
may need to be played after Memorial Day.
Winter Ball - will be advertised at League Picnic on
June 9.

PLAYER AGENT'S REPORT
Player Evaluations - most have been turned in. Reps,
pls. remind managers to do so.

COMMITTEE REPORTS

Safety - Has ice packs.
Fields - Need weeding; Olivia motioned to buy yellow
plastic safety piping for top of outfield fences,
Karin seconded. Motion carried.
Uniforms - Visors will not be ready for Memorial
tournament.

NEW BUSINESS

Hosting LCS? - Too expensive to go to Morena Valley so
John volunteered to be Director. Christy motioned to
host tournament, Olivia seconded. Motion carried.
John will call Nationals to see if anyone else in S.
D. has offered to host. (Per e-mail on 5/22, No. El
Cajon will be hosting.)
All Star Tournament Preparations - Jeff has the plan.
All Star Staff Certification - Rather than send our
staff to classes, we will purchase individual packets
@ $10. each to fulfill the requirement.
Trophies & Awards - Jane has chosen neck ribbons w/
medals for "5-ships" awards, and trophies for each
team.
Ashley Janke Memorial Fund - Probably will do lge.
plaque with her photo, Jane still consulting w/
family. Will be presented at picnic. Harriet motioned
that the league donate the difference btwn. the
donations received and $1000., Olivia seconded.
Motion carried.
Picnic Preparations - Olivia motioned to rent a dunk
tank, charge 3 balls/dollar, Karin seconded. Motion
carried. Jane will look into renting a cotton candy
machine.
Board Search Committee - Fred Hilgers is in charge.

CALENDAR UPDATE - Next board meeting will be Mon.,
June 18, 2001, at 7:00 PM.

Meeting adjourned at 8:52 PM.
Judy Harpur, Secretary

CLAIREMONT BOBBY SOX
Executive Board Meeting
April 30, 2001

The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:07
PM on Monday, April 30, 2001, in Room 204 at the
Clairemont Covenant Church. Those in attendance were
John Preovolos, David Coppa, Vice President; Judy
Harpur, Secretary; Margaret Wood, Treasurer; Jane
Gentry, Player Agent; Karin Felkins, Safety Director;
Phil Manglicmot, Umpire-in-Chief; Harriet Preovolos,
4A Rep; Christy Moore, 3A Rep; Olivia Rodriguez, 2A
Rep; Emily Norvell, 1A Rep; Lenny Gemar, Webmaster;
Jim & Anna Klempan, Uniforms.

MINUTES
The minutes from the March board meeting were read.
Harriet made a motion to approve, Phil seconded.
Motion carried.

TREASURER'S REPORT
Balance in account is approx. $6,900. Snack bars'
averages down significantly from last month, partly
due to two Saturday rainouts.

PRESIDENT'S REPORT
Matching funds - Ice Machine still delayed, not sure
why.

VICE PRESIDENT'S REPORT
Nothing to report at this time.

PLAYER AGENT'S REPORT
All Star forms should be in everyone's possession by
now.

UMPIRE-IN-CHIEF REPORT
Spoke w/ Dick Lord, umpire situation much better in
1A; Phil needs names of any umpires we would like to
recommend for Memorial Tournament

COMMITTEE REPORTS

Safety - per Phil, 1A on-deck circle should be moved
closer to home plate due to possibility of someone
being hit by bat while rounding third base. John will
look at it. Olivia still needs info re: reimbursement
for injured player from last year's 2A so that she can
pursue our insurance company. Motion carried.
Web Site - Lots of behind-the-scenes improvements,
aiming toward "paperless" registration form, also looking
at facilitating update .
Pictures - Re-takes this Sat. @ 4:30 pm.
Uniforms - Anna showed sample of All Star uniform
and bat bag. The latter has a lifetime warranty and
is, therefore, rather expensive. In order to afford
these higher quality bags, the following was decided:
Christy motioned to eliminate the $250-per-team
entertainment allowance, saving $1,000. to apply twd.
bags. Karin seconded. Motion carried. Harriet
motioned to downsize the All Star trophies to save
$462. and apply twd. bags. Phil seconded. Motion
carried. All agreed that these bags would last the
girls for many years and that only the new All Stars each year after this one would get a new bag.

OLD BUSINESS
Managers' Binders for 2002 - add Jane to committee to
update binders.
See atttached sheet re: Registration/Season Lessons
Learned

NEW BUSINESS

Memorial Tournament - Teams to be chosen by staff who are chosen by board vote. There will be two teams in 3A. Teams to be posted on bulletin board.
All Star Voting - Exec. Board gets only 1 vote each in
every division. Christy motioned, Harriet seconded.
Motion carried. Olivia made an amendment to the 2A
list.
Player Evaluation Sheets - John passed them out to
manager/coaches to help with next years' selection
process.
Team Trophies & Awards - Jane will get bids.
AshleyJanke Memorial Fund- $500. was collected. Jane
will check on plaques and speak w/ the family.

CALENDAR UPDATE - Next board meeting will be Mon, May
21, 2001, at 7:00 PM.

Meeting adjourned at 9:15 PM
Judy Harpur, Secretary

CLAIREMONT BOBBY SOX
Executive Board Meeting,
March 26, 2001

The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:08
PM on Monday, March 26, 2001, in Room 204 at the
Clairemont Covenant Church. Those in attendance were
John Preovolos, David Coppa, Vice President, Judy
Harpur, Secretary, Jane Gentry, Player Agent, Fred
Hilgers, Mini Sox Director, Phil Manglicmot,
Umpire-in-Chief, Harriet Preovolos, 4A Rep, Christy
Moore, 3A Rep, Olivia Rodriguez, 2A Rep, Jeff Price,
Tournament Director. Margaret Wood, Treasurer,
arrived just as the meeting adjourned.

MINUTES
The minutes from the Feb. board meeting were read.
Harriet made a motion to approve, David seconded.
Motion carried.

TREASURER'S REPORT (Presented by John P.)
Balance in account is approx. $6,000. Snack bars
average $200.per weekday, $1200. per Saturday.

PRESIDENT'S REPORT
Matching funds - Ice Machine should be here any day.

VICE PRESIDENT'S REPORT
Spring Sox - Only one team, 4A, coached by Jeff Price
Easter Break - Fields will be open, call to schedule

PLAYER AGENT'S REPORT
Registration - Few openings left, will close reg. this
week.

UMPIRE -IN-CHIEF REPORT
1A Managers & Coaches unhappy with umpires' general
lack of knowledge of rules. Phil will speak with Dick
Lord.

COMMITTEE REPORTS

Snack Bar - Tickets are 12 for $6.00; safes to be
ordered soon.
Safety - More ice packs & ziplocs needed. Jane
motioned to pay $200.00 to injured player's family and
Olivia will pursue reimbursement from National's
insurance, Phil seconded. Motion carried.
Fields - Yellow piping for fences would cost
$280/field, discuss later.

NEW BUSINESS

Tournament Hosting - Judy motioned to only host All
Stars (not LCS), David seconded. Motion carried.
LCS Teams to Nationals - 1st place team is allowed to
go, Harriet motioned that decision be left up to
individual team staff, Jane seconded. Motion carried.
Managers' Binders for 2002 - to be updated by Karin
and Harriet.
Registration Lessons Learned - start of season too
rushed; assessments to be done in May will cover next
yr's. girls, any new ones will need to be assessed.
Suggestions Heard - Jane, social event for Board and
one for coaches/managers; Olivia, parent would like
more food for kids w/ braces in snack bar; Christy,
assessment day for Memorial Tournament.

CALENDAR UPDATE - Next board meeting will be Mon,
April 30, 2001, at 7:00 PM.

Meeting adjourned at 8:42 PM
Judy Harpur, Secretary

CLAIREMONT BOBBY SOX
Executive Board Meeting,
February 19, 2001

The Clairemont Bobby Sox Executive Board Meeting was called to order by John Preovolos, President, at 7:07 PM on Monday, February 19, 2001, in Room 204 at the Clairemont Covenant Church. Those in attendance were John Preovolos, President, David Coppa, Vice President, Judy Harpur, Secretary, Margaret Wood, Treasurer, Jane Gentry, Player Agent, Lenny Gemar, Webmaster, Fred Hilgers, Mini Sox Director, Karin Felkins, Safety Director, Tom Saliwanchik, Sponsorship Chairperson, Phil Manglicmot, Umpire-in-Chief, Harriett Preovolos, 4A Rep, Christy Moore, 3A Rep, Olivia Rodriguez, 2A Rep, Emily Norvell, 1A Rep.

MINUTES
The minutes from the January board meeting were read.
Margaret made a motion to approve, Fred seconded.
Motion carried.

TREASURER'S REPORT
Balance in checking account = $17,746.06. End of year
balance should be approx. $8,000. Recommendation to
be cautious in spending due to increased energy costs.

PRESIDENT'S REPORT
Matching Funds - Pitching machines are in. Some delay
in obtaining ice machine and bleacher covers.

VICE PRESIDENT'S REPORT
See attached game schedule. Due to increase in number
of teams, no time was scheduled for makeup games.

PLAYER AGENT'S REPORT
Registration update - approximately 350 girls are
registered with a few open slots in all divisions
except 1A.

COMMITTEE REPORTS

Equipment - Request for an addtional $600. for
hockey-style headgear and adult masks. Christy
motioned to accept bid, Olivia seconded. Motion
carried. Olivia motioned to limit number of staff
shirts for each team to 4, Christy seconded. Motion
carried.
Snack Bar - Thanks for volunteers on work day, a lot
was accomplished.
Web - Some misuse of the site by several girls from
the league "chatting." Lenny will e-mail the girls
and warn them not to continiue.
Pictures - Packets are in managers' boxes.
Sponsorship - Estimate of total funds to be raised is
approximately $3K - $3.5K.

NEW BUSINESS

Judy motioned to accept Phil Manglicmot as
Umpire-in-Chief, Margaret seconded. Motion
carried.
Olivia motioned to approve $116.75 for 4 instructional
videos and $678.00 for Umpire's
Association fees. Christy seconded. Motion
carried.
David motioned to purchase only one equipment box now and wait for matching funds to purchase the second one. Karin seconded. Motion carried.
Reviewed schedule for opening day, March 3, 2001.

CALENDAR UPDATE - Next board meeting will be Monday,
March 26, 2001, at 7:00 PM.

The meeting adjourned at 9:04 PM.
Judy Harpur, Secretary

CLAIREMONT BOBBY SOX
Executive Board Meeting
January 22, 2001

The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:05
PM on Monday, January 22, 2001, in Room 204 at the
Clairemont Covenant Church. Those in attendance were
John Preovolos, President, David Coppa, Vice
President, Judy Harpur, Secretary, Margaret Wood,
Treasurer, Jane Gentry, Player Agent, Lenny Gemar,
Web Master, Claire Gemar, Snack Bar Coordinator, Fred
Hilgers, Mini Sox Director, Karin Felkins, Safety
Director, and Rob Wood.

MINUTES
The minutes from the December board meeting were read.
Margaret made a motion to approve, Jane seconded.
Motion carried.

TREASURER'S REPORT
Deposits from first weekend of registration totaled
$4,570.00.

PRESIDENT'S REPORT

Matching Funds - Ice machine will arrive on time;
working on 2 pitching machines; bleacher cover also in
process; Dave motioned to approve additional cost of
steel gang box for field 1 to be bolted to cement,
Karin seconded. Motion carried.
Photos - Margaret motioned to accept option B, David
seconded. Motion carried.
Vandalism - Another break in. John replaced door and
a light was added above the door.

VICE PRESIDENT'S REPORT
None.

PLAYER AGENT'S REPORT
321 girls have signed up. Draw night is Thursday from
6:30 - 8:00.

COMMITTEE REPORT

Equipment - Karin motioned to accept bid, Lenny
seconded. Motion carried.
Snack Bar - Claire has clean up list for this
Saturday's work day.
Fields - Lanny Drake and Bob Berney have volunteered
to oversee fields. They are looking for new hose
reels. City of S.D. is bringing in new infield dirt.

NEW BUSINESS
Margaret motioned to accept Karin as Safety Director
and Fred as Mini Sox Director, Jane seconded. Motion
carried.
Board voted on "2001 Optional Rules" - see attached.

CALENDAR UPDATE - Next board meeting will be Monday
February 26, 2001, at 7:00 PM.

The meeting adjourned at 8:45 PM.
Judy Harpur, Secretary

CLAIREMONT BOBBY SOX
Executive Board Meeting
December 11, 2000

The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:05
PM on Monday, December 11, 2000, in Room 204 at the
Clairemont Covenant Church. Those in attendance were
John Preovolos, President, David Coppa, Vice
President, Judy Harpur, Secretary, Margaret Wood,
Treasurer, Jane Gentry, Player Agent, Tom
Saliwanchik, Sponsorship Chairperson, Lenny Gemar, Web
Master, and Jim Klempman, Uniform and Equipment
Chairperson.

MINUTES
The minutes from the November board meeting were read.
David made a motion to approve, Margaret seconded.
Motion carried.

TREASURER'S REPORT
New Treasurer - Judy motioned to confirm Margaret Wood
as Treasurer, Jane seconded. Motion carried.
Ending balance as of December 10, 2000, is $5,014.87.

PRESIDENT'S REPORT

Matching Funds - Increase in price of ice machine of
$201.64. David motioned to approve, Jane seconded.
Photos - GCS Photographers will again take team photos
this year. Judy motioned to approve, John seconded.
Motion carried.
Airbrush - Available for opening day. Will donate 10%
of sales to CBS.
Vandalism - 2A equipment room door vandalized; 3A
scoreboard stolen.
Candy Fundraiser - Judy motioned to approve World's
Finest Chocolate Assortment Pack as this year's
fundraiser, David seconded. Motion carried.

VICE PRESIDENT'S REPORT
USDHS Softball Program - Thanked us for use of field
for Winter League. Offered to help with clinics.

PLAYER AGENT'S REPORT

Identifying Pitchers and Catchers - Still in progress,
will have before draw night.
Fliers - Will mail this week for 2001 season.

COMMITTEE REPORTS

Sponsorship - Tom S. presented final copy of letter to
parents re: sponsorship procurement for the 2001
season.
Equipment - Jim Klempman presented report and
proposal. Inventory value totals $7,262. See
enclosed list of proposed purchases. David motioned to
approve proposal, Jane seconded. Motion carried.

NEW BUSINESS

Buddy System - Discussion to allow for 2001 season.
Registration Fees for Board Members - Jane motioned to allow one free registration for the five elected board
members plus the snack bar chairperson, 50% discount
for all other voting members. David seconded. Motion
carried.
Scheduling - Staff selection meeting, Tuesday,
January 16, 2001

CALENDAR UPDATE - Next board meeting will be Monday,
January 22, 2001, at 7:00 PM.

The meeting adjourned at 9:20 PM.
Judy Harpur, Secretary

CLAIREMONT BOBBY SOX
Executive Board Meeting
November 20, 2000

The Clairemont Bobby Sox Executive Board Meeting was
called to order by John Preovolos, President, at 7:14
PM on Monday, November 20, 2000, in Room 204 at the
Clairemont Covenant Church. Those in attendance were
John Preovolos, President, Judy Harpur, Secretary,
Jane Gentry, Player Agent, Tom Saliwanchik,
Sponsorship Chairperson and Lenny Gemar, Web Master.

MINUTES
The minutes from the October board meeting were read.
Lenny made a motion to approve, Tom seconded. Motion
carried.

TREASURER'S REPORT (Presented by John P.)
Ending balance as of November 20, 2000, is $8,943.38.

PRESIDENT'S REPORT

Matching funds - Have been approved - see budget
draft.
Steel Door Replacement - Doors Unlimited will do the
job and become a $300.00 sponsor; John motioned to
allocate up to another $250. to cover the rest of the
costs, Tom seconded. Motion carried.
Infield Dirt - To be delivered by city on January 30,
2001.
Treasurer Search - Still looking. Suggestion to
install a safe in snack bar in order to alleviate some
of the workload. Judy will ask brother about types of
safes.

VICE PRESIDENT'S REPORT (Presented by John P.)
Winter ball - 3A team going to Nationals in Las Vegas
on Dec. 16.

PLAYER AGENT'S REPORT
Identifying Pitchers and Catchers - Still in progress.

COMMITTEE REPORTS

Ashley Janke Memorial - Form will go out with
registration to give families an opportunity to
contribute to a memorial; hopefully by opening day we
will be ready to dedicate a bench in her name.
Bulletin Board - John P. will purchase for league
Web Site - Prepared for next year; awaiting new forms,
etc.
Sponsorship - Tom S. presented rough draft of letter
and sponsorship categories.
Fields - John to have more lighting installed on
field, snack bar (outside) and cages.
League Division Structure - Reviewed "Official Bobby
Sox 2001 Player Registration Form" options. Judy
motioned to adopt form 2, John seconded. Motion
carried.
2001 Schedule - Reviewed options. Lenny motioned to
choose option 1, Jane seconded. Motion carried.
Fee Structure - Due to increase in insurance rates,
Judy motioned to increase Minis' registration fee from
$55 to $60, Jane seconded. Motion carried.

CALENDAR UPDATE - Next board meeting will be Monday,
December 11, 2000, at 7:00 PM.

The meeting adjourned at 9:14 PM.
Judy Harpur, Secretary